The Reuben McMillan Free Library Association shall comply with Ohio Revised Code Section 149.43 entitled “Availability of Public Records for Inspection and Copying ” as that statute is amended from time to time. Ohio Revised Code Section 149.43 generally provides that upon request all public records responsive to the request, and not specifically excluded from disclosure, shall be promptly prepared and made available for inspection to any person at all reasonable times during regular business hours . Requestors may ask that copies of such records be mailed to them. Copies of records shall be made available at cost and advance payment for the cost of copies and postage shall be required, if requested. All copies shall be made available , mailed or by any other means of delivery or transmission within a reasonable period of time after a request. In order to facilitate broader access of such records, the library shall maintain its records in such a manner that they can be made available in accordance with this policy.

All requests for public records will be acknowledged in writing by the Library.

Any denial of public records requested will include an explanation, including legal authority. If portions of a record are public and portions are exempt, the exempt portions will be redacted and the rest released.

The Director of the Library shall take steps as deemed appropriate by the Director to educate all Library employees of this policy and the Director is authorized and directed to implement procedures in furtherance of this policy. The Director shall provide a copy of this policy to the employee designated as the records custodian who must acknowledge receipt of the copy in writing.

A poster of this policy shall be posted in a conspicuous place in the Library's offices and at all of the Library branches.

ADOPTED BY BOARD OF TRUSTEES OCTOBER 19, 1990

AMENDED BY BOARD OF TRUSTEES SEPTEMBER 14, 2000

AMENDMENT BY BOARD OF TRUSTEES SEPTEMBER 13, 2007